Build one asset schedule
Line to compare | What the written offer should say |
|---|---|
Covered equipment | Unit type, location and identification for each asset. |
Planned work | Visit frequency and tasks for the actual equipment, including accessible filters, coils, drains and controls where applicable. |
Fault response | How a fault is reported, assessed and quoted; any response commitment must be explicit. |
Consumables and parts | What is included, capped, separately priced or excluded. |
Access and reporting | Who arranges access, what is documented and how open items are tracked. |
Ask each bidder to mark a line included, excluded or subject to survey. A low total is hard to interpret if the equipment schedule or corrective-work approval process is missing. Compare the same number of planned visits only after those differences are visible.
Keep defects open until checked
The JVT apartment record (messages 10880 and 14363) left joint sealing and a grille order as follow-up items after other work. In the Fairmont record (14625), correct fan-speed operation still needed checking after washing or on a later visit. Neither record establishes that the site had an AMC. They illustrate why a contract report needs separate columns for work done, observation, proposed work and verification outstanding.
Before signing, ask who authorises extra work, whether a return visit is covered, how access failures are recorded and whether unresolved installation issues sit outside routine service. Keep the first asset-condition report as the baseline for later visits. Do not accept “all units serviced” as proof that every reported fault has been resolved.
JVT fan-coil access during recorded service work; it does not establish the scope of any AMC contract.
Explore the relevant scope
Share the equipment, the rooms affected, previous work and available access. DENAIR can assess the relevant scope.